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REGULATIONS ON ENSURING

OCCUPATIONAL SAFETY, HYGIENE

AT THE WORKPLACE

Pursuant to the Labour Code 2019, Law on occupational safety and sanitation 2015 …………….. Company “Company” issues the following working process to ensure occupational safety, hygiene for the employees at the working place.

SECTION I

GENERAL PROVISIONS

Article 1. General Requirement

1. For the dừect manager, supervisor

The Employees who are direct managers or supervisors shall be obliged to implement the following works:

(i) Periodically inspecting the working place, implementing reasonable measures to ensure safe work areas and prevent health risks of the Employees;

(ii) Mastering the process directly related to supervision; and

(iii) Promptly dealing with the incidents which potentially threaten the life of the Employees or damage the machinery and equipment.

2. For the Employees

The Employees are obliged to comply with the provisions of this regulation for ensuring occupational safety and hygiene of their Employees and immediately report to the direct manager or supervisor regarding to all risks, possible damages and accidents in the departments to find preventive measures.

Article 2. Provision of Occupational Protective Equipment for the Employees

1. General criteria

All Employees working at the Company shall implement the following requests:

(i) Wearing the uniform in accordance with the provisions of each department; and

(ii) Wearing the protective shoes provided by the Company when entering the Company’s factory areas.

2. Special occupational protective facilities, equipment

Subject to conditions and working places of the employees, the Company shall provide the following special occupational protective facilities and equipment for the employees who work in and expose to dangerous or harmful factors:

(i) Safety glasses;

(ii) Ear protection;

(iii) Protective gloves; and

(iv) ………(Other occupational protection, if any).

Article 3. Requirement on Safety of Machinery, Equipment

1. General requests

(i) Operating instructions for machinery and equipment must be attached to equipment, machinery at obvious locations;

(ii) The operator must inspect machinery and equipment daily before using;

(iii) All damage to machinery, equipment must be recorded in the inspection book and repaired in a reasonable manner; and

(iv) Do not use the machinery, equipment if damage is identified that could adversely affect the safety system of machinery and equipment when operating. The person in charge must evaluate the professional qualification of the operator of those machinery and equipment.

2. Fire prevention and fighting

(i) All fire extinguishers must be installed in the appropriate places and must be inspected periodically;

(ii) Damaged equipment must be labelled “Not used”, removed from the working areas and replaced;

(iii) Flammable items must be removed from the working area or shielded with warnings for fire prevention and fighting; and

(iv) The usage of fire extinguishers is only conducted by the employees who know the usage.

(Depending on production, business activities, the Company may supplement additional requests for the types of specific machinery, equipment that the Company is using at the production, working areas).

Article 4. Requirement on Health

1. The Company will equip first-aid box and place it in the working place, in conspicuous, easy-to-get locations with a separate symbol (usually a cross) and inform the employees of the location and usage.

2. The employees shall be obliged to report to the direct management when detecting toxic substances or factors and at the same time seek the ways for preventing the damage from arising.

3. …………….. (Other requirements, if any).

SECTION II

INSTRUCTIONS OF OCCUPATIONAL SAFETY

FOR EACH FUNCTIONAL DEPARTMENT, DIVISION

Article 5. Human Resource Department

1. All applicants must be interviewed to clarify information on the work process and qualification of the applicants.

2. Recovery of wear tags, uniforms, keys, tools, other equipment provided by the Company for the Employees when the Employees leave their jobs.

3. Periodically evaluating, inspecting the internal recruitment of personnel to ensure the recruitment process in accordance with the provisions of the Company.

Article 6. Security Department

1. Wearing the uniform and the name tag of the guard.

2. The transfer of work between shifts must be arranged and supervised by the direct manager of the security department.

3. Regularly inspecting the camera system, the information equipment and the lighting system.

4. Strictly implementing the patrol around the assigned areas and immediately notifying to the direct manager when any suspicious cases are found for prompt handling.

5. Inspecting all letters and parcels from outside sent to the Company and recording in the entrance checking book before transferring to the relevant departments. During the inspection process, if there are any unusual signs (such as no sender name, address, and an unusual heavy envelope) they must be notified immediately to the direct manager to ask for comments.

Article 7. Office Area

1. All Employees must wear their name tag so that the security department can easily identity them.

2. All dossiers must be correctly filed.

3. The Employees who are not in charge or outside guests shall not be allowed into the office area, except as agreed by the manager of the related department and the direct manager of the security department.

4. The office area must be secured during the lunch break to avoid persons not permitted to enter.

Article 8. Production Area

1. The security department must open the door and inspect the security and safety of fire prevention and fighting every morning at the production areas.

2. All Employees must wear their name tags when working at the production areas.

3. The Employees shall be obliged to be vigilant and notify the direct manager of any unusual item which is not identifiable by origin in his/her working area.

4. All goods, finished products etc. transferred from one department to another must be clearly listed in the delivery slip.

5. In the event that a stranger appears in the production area and this person does not accompany the authorized person of the Company, the employee shall immediately report to the direct manager and the security department to be known.

(Depending on the structure of departments, divisions of the Company, the Company may supplement additional related provisions for other departments, division, if any).

SECTION III

IMPLEMENTATION PROVISIONS

Article 9. Amendment and Addition of the Regulation

All amendments, additions, updates, adjustments for the Regulation shall be only implemented and take effect when the Director being the legal representative signs for issuance

Article 10. Implementation Provisions

1. This Regulation is made, explained and adjusted in accordance with the law of Vietnam.

2. This Regulation shall take effect from the signing date, and the Company shall notify to all Employees to be known and implemented.

4. Mẫu Lấy ý kiến về an toàn lao động, vệ sinh lao động

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MEETING MINUTES

BETWEEN ....... COMPANY AND THE EXECUTIVE

COMMITTEE OF THE GRASSROOTS TRADE UNION

Ref: Collecting the opinion of the Executive Committee

of the Grassroots Trade Union regarding the plan on

occupational safety and hygiene

Today, at …. AM, the 23 day of September, 2020, at …………, …………… Company “Company” and the Executive Committee of the Grassroots Trade Union hold a meeting at the Company’s head office located at (Address).

The meeting includes the participation of the following personnel:

1. The Company’s representative: Mr. …………………- (Please insert the Title of the legal representative or the authorized person of the legal representative);

2. The Executive Committee of the Grassroots Trade Union of the Company, includes:

- Mr. ………………………- The Chairman;

- Mr ………………………- The Vice Chairman;

- Mr. ………………………- The member;

- Mr ………………………- The member; and

A. Purpose of the meeting

Mr. ………………………- The Chairman cum the legal representative or the authorized representative informed that purpose of the meeting is the collection of the opinion of the Executive Committee of the Grassroots Trade Union in respect of the plan on occupational safety and hygiene built by the Company in the year of ….. “Plan”.

B. Agenda in details of the meeting

Upon the consideration and discussion, the Company and the Executive Committee of the Grassroots Trade Union unanimously agreed on the contents of the Plan as attached to this Meeting Minutes.

C. Opinions of the participants

The participants totally agree with the above content.

D. Voting

Issued votes: …………………………………………

Be for: …. /…… votes, accounting for …… %.

Be against: …… vote.

Other idea: …… vote.

The above contents were agreed by both parties and no other issues were discussed. Mr. ………………….. declared that the meeting was closed at …. AM of the same date.

The meeting minutes is made into 02 (two) original copies with the same validity, in which 01 (one) original copy shall be kept at the Company’s head office and 01 (one) original copy shall be kept at the Executive Committee of Grassroots Trade Union.

The meeting minutes between the Company and the Executive Committee of the Grassroots Trade Union signed by Mr. ………………………- The Chairman cum the legal representative or the authorized representative of the Company and the representative of the Executive Committee of the Grassroots Trade Union are presented as below:

Confirmation of the Participants

5. Mẫu Kế hoạch an toàn lao động, vệ sinh lao động

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